Search in seconds
Meaning-based search finds answers inside document content and quotes the relevant part.
Smartegy
Document Management
Every company document in one intelligent system
AI-based document management: your existing file stores on one interface, document content in a queryable knowledge base, editing done together with the AI — and finished reports and quotes generated with one click.
Builds on your existing file storesAnswers with source referencesAI suggestions are approved by peopleEU GDPR — your data stays yours
Document workspace
Knowledge base updated
1,240 documents
Connected sources
Google Driveconnected
Dropboxconnected
Network driveconnected
Document knowledge base
PDF · Word · Excel · PowerPoint — processed and indexed
Ask the knowledge base
What is the notice period in our contract template?
The notice period is 90 days, in writing, by registered mail.
Supplier_contract_v3.docx · section 7.2
The business problem
Much of the company’s knowledge sits in documents buried in folders
Research shows employees spend 10–20% of their working time searching for information. The policies, contracts and documentation exist somewhere — but finding them, reading them and extracting the relevant part is slow, manual work.
Documents become a knowledge base
Policies and contracts stored in folders become a living, queryable knowledge base.
Documents created in minutes
Reports, quotes and presentations generated in consistent company quality.
Dual user experience
Ask in chat, or work on the file management interface
Chat-based AI agents and a classic graphical interface at the same time. Everyone can work in their own style.
AI chat
Ask about any document
What does our supplier contract say about penalties?
According to section 8.3, the penalty is 0.5% of the net contract value per day of delay, capped at 15%. Source: Supplier_contract_v3.docx.
Shared knowledge base
Graphical interface
Files, templates and statuses in one place
Files / Knowledge base / Templates
1,240
documents
4
sources in one place
<2 s
search
.docx
.pdf
.xlsx
The full process
From file stores to the finished document
The system builds on your existing file stores: it processes and indexes the content, assists with editing, and produces formatted outputs.
01
Connect sources
Dropbox, Google Drive, network drives and uploaded files
02
Processing
PDF, Word, Excel and PowerPoint content indexed
03
Search and ask
Meaning-based search, answers with source references
04
Edit with AI
Drafting, suggestions, review and templates
05
Generation
Formatted PDF, Word, Excel and PowerPoint outputs
Features
From search to the finished document
File stores in one place
Dropbox, Google Drive and network share integration — the existing folder structure stays, the system builds on top of it.
Queryable knowledge base
Document content is processed and indexed — answers quote the relevant part, with a source reference.
AI-collaborative editing
Drafting, section replacement and content insertion with natural-language instructions.
Review process
The AI makes categorized suggestions — grammar, style, clarity, structure — with comments and replacement proposals.
Templates and form filling
Save and apply company document templates, and fill existing Word templates with data automatically.
Document generation
Formatted PDF, Word, multi-sheet Excel with formulas and charts, and PowerPoint — with one click.
AI-collaborative editing
Write and review documents together with the AI
The AI drafts, makes suggestions and reviews the finished text — with categorized comments and replacement proposals. You decide about every change, and the document status stays traceable throughout.
- Drafting from a natural-language instruction
- Categorized review suggestions with comments
- Company templates saved and applied
- Traceable status: draft → review → final
Supplier quote — 2026 Q3
DraftReviewFinal
Style
Suggestion: a more concise wording for this paragraph
Structure
Warranty terms deserve a separate section
Measurable business impact
A large share of search time can be recovered
The return comes from search time, faster document creation, consistent templates and the faster onboarding of new colleagues.
Savings = employees × time spent searching (10–20%) × share recovered × hourly rate
01
Search time
Seconds instead of minutes, with source references
02
Document creation
Reports, quotes and presentations in minutes instead of hours
03
Versions and formatting
Templates and generation — consistent, on-brand output
04
Onboarding
New colleagues ask questions and get answers from the correct internal document
Use cases
Where documents drive business processes
Legal & compliance
Contracts and policies
The contract portfolio and internal policies become queryable — the relevant clause surfaces in seconds, with a quote.
Technical teams
Technical documentation and ISO
Manuals, technical descriptions and ISO documents processed — answers reference the exact passage.
Management
Reports and quotes
Formatted reports, quotes and presentations generated with a consistent company identity.
Answers with source references
Answers come from your own documents, with a quoted source location — every statement can be verified.
The existing structure stays
The system builds on the file stores instead of replacing them — folder structure and workflows remain unchanged.
Permission-controlled access
Document access is filtered at user and company level, in an isolated company environment.
EU GDPR and your own AI context
Full EU GDPR compliance. The company builds its own AI context: your data never trains external large language models and is never passed to third parties — your business secrets remain yours for the long term.
FAQ
Worth clarifying
Which file stores can be connected?+
Dropbox, Google Drive and network shares (Samba), plus directly uploaded files. The existing folder structure stays — the system builds on top of it instead of replacing it.
Which file types does it process?+
PDF, Word, Excel and PowerPoint documents. Their content is processed and indexed automatically, so it can be queried with meaning-based search.
How do I know the answer is correct?+
Every answer comes from your own documents and includes a quoted source reference — file name and exact location. The statement can be verified in the original document with one click.
Who can access the documents?+
Access is filtered at user and company level, in an isolated company environment — everyone reaches only the documents they are entitled to.
Is our data used to train external AI models?+
No. The system operates with full EU GDPR compliance, and the company builds its own, isolated AI context. Your data never flows into the training of external large language models and is never handed to third parties — the company knowledge you build remains exclusively yours.
Start with a single folder
In the pilot we connect the first file store, process the documents, and show how much faster search and document creation become on your own material.