1–2 hours a day recovered
Triage, summaries and reply drafts take over most of the routine email work.
Smartegy
Email
The inbox that works for you
AI-supported company email management: multiple Gmail and IMAP accounts on a single intelligent workspace — with semantic search, AI reply drafting, automatic prioritization and a daily briefing.
Multiple Gmail and IMAP accounts in one placeAI replies go out only after approvalFull data-level isolationEU GDPR — your data stays yours
Email workspace
Daily briefing ready
3 accounts · unified
Inbox — all accounts
Peter KovacsImportant
RFQ — Q3 expansion
BillingInvoice
July service invoice
Industry newsletterNewsletter
Weekly market digest
Daily briefing · 8:00
3 important emails · 2 tasks · 1 follow-up due
AI reply
Reply kindly and offer Friday afternoon.
Dear Peter, thank you for reaching out — I would be glad to discuss the details. Would Friday 2:00 PM work for you?
Sent only after approval
The business problem
Managing and searching email takes up valuable working time
Knowledge workers spend a large part of their day on email: searching, reading, replying, organizing. Important messages drown in the noise, follow-ups are forgotten — and the knowledge accumulated in correspondence stays locked in mailboxes.
Important mail never sinks
Automatic prioritization and VIP watching surface what matters immediately.
No forgotten follow-ups
The system reminds you about unanswered important emails — fewer lost deals.
Dual user experience
Ask in chat, handle your mail on the familiar interface
Chat-based AI agents and a classic graphical interface at the same time. Everyone can work in their own style.
AI chat
Ask about any email
In which email did the supplier send the table about the price increase?
In the email of March 18, in the PDF attachment named "Q2 price list". Shall I open it, or summarize the changes?
Shared email knowledge
Graphical interface
A classic mail client, with extras
Inbox / Accounts / Search
3
accounts in one place
<2 s
search
8:00
daily briefing
The full process
From incoming mail to the approved reply
The system works continuously in the background: it organizes, summarizes, watches and drafts — the decision and the sending are always yours.
01
Connect accounts
Gmail and IMAP accounts, per-account or unified view
02
AI processing
Triage, summaries and task extraction from incoming mail
03
Search
Semantic search in emails and attachments
04
AI reply
A draft based on your stated intent — with human approval
05
Proactive watching
Daily briefing, VIP watching and follow-up reminders
Features
Everything you expect from an intelligent inbox
All accounts in one place
Connect multiple Gmail and IMAP accounts, in per-account or unified "all inbox" view — with the classic mail functions included.
Semantic search
Meaning-based search across accounts — including the content of PDF and Excel attachments.
AI reply drafting
You state the intent, the AI writes the draft — you edit and approve, only then does it go out.
"Read it for me"
A long email and its attachments become a clear summary on a single request.
Triage and daily briefing
Automatic classification of incoming mail, and a morning summary of what matters and what to do.
VIP and follow-up watching
Mail from key partners never slips away, and the system reminds you about unanswered emails.
Proactive assistance
The daily summary is ready by morning
The daily briefing summarizes the essentials: what arrived, what is important, what needs a reply. Task extraction recognizes the to-dos hidden in emails — nothing stays buried at the bottom of the inbox.
- Morning summary of important emails
- Task extraction from email content
- Priority watching of VIP partners
- Reminders for unanswered emails
Daily briefing
3 important emails awaiting reply
2 new tasks from emails
1 client email unanswered for 3 days
Follow-up: no reply yet to Tuesday’s quote
Measurable business impact
1–2 hours a day, per employee
The return comes from the working time recovered, the faster reactions, the deals not lost and the correspondence knowledge made searchable.
Savings = employees × daily email time × share taken over × hourly rate
01
Time recovered
1–2 hours a day per knowledge worker
02
Reaction time
Important emails surface immediately
03
Follow-up
No forgotten replies — fewer lost deals
04
Institutional memory
The knowledge hidden in correspondence becomes searchable
Use cases
Where email is business-critical
Sales
Customer communication
RFQs surface immediately, reply drafts are ready in minutes, and no follow-up is missed.
Executives
An overflowing inbox
The daily briefing and triage filter the correspondence to the essentials — decision-critical information is never lost.
Back office
Invoices and administration
Invoices, orders and deadline-bound mail are classified automatically, with attachment content searchable too.
AI replies never send themselves
You edit and approve every AI draft — sending happens only after a human decision.
Full data-level isolation
Email data is stored in an isolated database schema, separated per company.
Multi-layer access protection
Every query is filtered at user and company level — everyone sees only their own mail.
EU GDPR and your own AI context
Full EU GDPR compliance. The company builds its own AI context: your data never trains external large language models and is never passed to third parties — your business secrets remain yours for the long term.
FAQ
Worth clarifying
Which accounts can be connected?+
Gmail and IMAP accounts — even several per user. Mail can be handled per account or in a unified "all inbox" view, with the classic mail functions included.
Can the AI send an email on its own?+
No. The AI writes a draft based on your stated intent, which you can edit — the email is sent only after your approval. This is a mandatory part of the process.
Does it search inside attachments?+
Yes. Beyond the email text, semantic search finds information in the content of PDF, Word and Excel attachments as well.
Who can see my emails?+
Only you. Email data is stored in an isolated database schema, and every query is filtered at user and company level — colleagues cannot see into each other’s mailboxes.
Is our data used to train external AI models?+
No. The system operates with full EU GDPR compliance, and the company builds its own, isolated AI context. Your data never flows into the training of external large language models and is never handed to third parties — the company knowledge you build remains exclusively yours.
Start with a single mailbox
In the pilot we connect the first accounts, and after two weeks you see in numbers how much time triage, the briefing and AI reply drafting gave back.