Less unexpected downtime
The prediction warns in time — the vehicle enters the workshop as planned instead of breaking down on the road.
Smartegy
Fleet
The whole fleet on one dashboard — one step ahead of failures
AI-supported fleet management: vehicles, their documents, service events and the parts warehouse in one system — and the AI predicts likely failures and maintenance needs from historical data.
Expiry watching on every documentPredictive maintenance from historical dataCan be asked in chat tooEU GDPR — your data stays yours
Fleet workspace
Prediction updated
24 vehicles
ABC-123 · Ford Transit182,400 km · active
Technical inspectionexpires in 12 days
Insurancevalid
AI prediction
Brake pad replacement expected in ~3,500 km — suggested workshop slot: next Tuesday
Ask in chat
Which vehicles have their inspection expiring this month?
Three vehicles: ABC-123 (Jul 28), DEF-456 (Jul 30) and GHI-789 (Aug 2). Shall I schedule the inspections?
The business problem
Unexpected downtime is the most expensive item in a fleet
A vehicle breaking down on the road means lost transports and lost work; a forgotten expiry means fines; and scattered spreadsheets mean opaque costs. The fleet data exists — just not in one system, and it does not speak up in time.
Zero forgotten expiries
Inspection, insurance, vignettes — the system warns in time, nothing expires unnoticed.
Transparent fleet costs
A true per-vehicle cost picture — well-founded replace-or-keep decisions.
Dual user experience
Ask in chat, or work on the fleet management interface
Chat-based AI agents and a classic graphical interface at the same time. Everyone can work in their own style.
AI chat
Ask about any vehicle
Which vehicles have their inspection expiring this month?
Three vehicles: ABC-123 (Jul 28), DEF-456 (Jul 30) and GHI-789 (Aug 2). Shall I schedule the inspections with the service partner?
Shared fleet data
Graphical interface
Vehicles, service and warehouse in one place
Vehicles / Service / Warehouse
24
vehicles
0
forgotten expiries
6
open worksheets
The full process
From the vehicle registry to predictive maintenance
The system covers every area of the fleet: registry, service, warehouse and prediction — in one place, connected.
01
Vehicle registry
Technical data, mileage and documents with expiry watching
02
Service
From report through worksheet to closure, with costs
03
Parts warehouse
Part numbers, RFID, replacement cycles and stock levels
04
AI prediction
Expected maintenance needs from historical data
05
Management overview
Dashboard and mobile view of the fleet status
Features
Every area of fleet operation, in one system
Documents with expiry watching
Registration, technical inspection, insurance, vignettes — the system warns in time.
Full service-event lifecycle
Report, worksheet, closure — your own workshop and external service partners in one system.
Per-vehicle cost tracking
Costs per vehicle and per event — you see what each vehicle really costs.
Parts warehouse
Part numbers, RFID support, replacement cycles, multiple warehouses — used parts are booked to the worksheet automatically.
AI prediction
Maintenance needs and risks forecast from historical service and mileage data.
Dashboard and mobile view
Active/idle vehicles, upcoming expiries, open service events and cost trends — on desktop and mobile.
AI prediction
Planned maintenance instead of reactive firefighting
The AI forecasts likely failures from historical service and mileage data. The vehicle enters the workshop when it hurts operations the least — not when it breaks down on the road.
- Risk forecasting from historical service data
- Workshop slots planned around operations
- Replacement-cycle-based parts planning
- Less idle time, less lost work
Reactive
The vehicle breaks down on the road — lost transport, emergency repair, waiting for parts
Predictive
Planned workshop slot — parts prepared, downtime minimized
Measurable business impact
The most expensive item — the idle vehicle — shrinks
The return comes from the downtime days avoided, the fines saved, the optimized parts stock and the manual administration replaced.
Savings = downtime days avoided × daily downtime cost + administration hours × hourly rate
01
Unexpected downtime
Predictive maintenance reduces lost transports and lost work
02
Expiries
No fines, no vehicle running with invalid insurance
03
Parts stock
No excess stock and no idle time caused by missing parts
04
Administration
Worksheets and registries without manual spreadsheets
Use cases
Where the vehicles earn the revenue
Transport & logistics
Commercial vehicle fleets
A lost transport is direct lost revenue — prediction and expiry watching pay off fastest here.
Service companies
Technician and delivery fleets
Field teams’ vehicles stay deployable — with the mobile view the status is visible on the go.
Company car fleets
Passenger car fleets
A transparent cost picture and automatic expiry handling without administrative burden on the fleet manager.
Complete event log
Every service event, stock movement and document change is logged — and can be looked up later.
The prediction is a suggestion, not a command
The AI warns and explains — the maintenance decision stays with the fleet manager.
Permission-controlled access
Driver, mechanic, fleet manager and executive each with their own permissions, in an isolated company environment.
EU GDPR and your own AI context
Full EU GDPR compliance. The company builds its own AI context: your data never trains external large language models and is never passed to third parties — your business secrets remain yours for the long term.
FAQ
Worth clarifying
At what fleet size does it pay off?+
Already at a few dozen vehicles: the first avoided breakdown or forgotten expiry usually costs more than the system. In larger fleets the benefit of prediction and stock optimization grows proportionally.
How does the AI know when a failure is likely?+
It learns from your own fleet’s historical service events and mileage data: it forecasts risks from the failure patterns of similar vehicles under similar use — together with an explanation.
Does it handle external workshops too?+
Yes. Your own workshop and external service partners are managed in one system — worksheets and costs are tracked per vehicle in both cases.
Does it work on mobile?+
Yes. Besides the management dashboard there is a mobile view for field staff — vehicle status and worksheets are available on the go.
Is our data used to train external AI models?+
No. The system operates with full EU GDPR compliance, and the company builds its own, isolated AI context. Your data never flows into the training of external large language models and is never handed to third parties — the company knowledge you build remains exclusively yours.
Start with the first vehicles of your fleet
In the pilot we set up the vehicle registry, switch on expiry watching, and show from the first months of data what predictive maintenance would deliver.