Zero after-work
The transcript and the summary are created automatically — no more typing up minutes.
Smartegy
Memo
What was said is never lost again
AI-based minutes and memo management: meetings, recordings and notes become automatic transcripts, summaries and a searchable, permission-controlled company knowledge base.
Speaker-level transcript with timecodesSemantic search from chatPrivate / group / company visibilityEU GDPR — your data stays yours
Memo workspace
Transcript ready
128 memos
Weekly leadership meeting
42 min · 4 speakersAnna02:14
Let’s start with the pricing proposal.
Mark14:32
We raise the Pro plan price by 8%.
Sarah31:05
Rollout starts on October 1st.
AI summary
Decision: 8% price increase for the Pro plan, rollout from October 1.
#pricing#Q3#decision
Search from chat
What did we decide about Q3 pricing?
Weekly leadership meeting
"We raise the Pro plan price by 8%."
Jump to recording: 14:32
The business problem
Knowledge from meetings is easily lost
Decisions, tasks and important details are left in scattered notes or only in the participants’ memory. Weeks later, nobody remembers exactly what was said.
Everything retrievable
Decisions, tasks, promises — found in seconds and referenced precisely.
Confidential stays confidential
Permission-controlled access: a confidential meeting is visible only to those entitled to it.
Dual user experience
Ask in chat, or work on the familiar interface
Chat-based AI agents and a classic graphical interface at the same time. Everyone can work in their own style.
AI chat
Ask about any meeting
What did we decide about Q3 pricing?
The decision was made at the leadership meeting on June 12: the Pro plan price increases by 8% from October 1. Source: "Weekly leadership meeting" — 14:32.
Shared knowledge base
Graphical interface
See all your memos
Memos / Groups / Search
128
memos
96 h
recordings
<2 s
search
02:14
14:32
31:05
The full process
From recording to searchable company knowledge
Every step runs automatically: the system records, processes and indexes what was said, then stores it according to permissions.
01
Capture
Audio, video, notes or a voice recorder
02
Transcript
Speaker-level breakdown with timecodes
03
AI digest
Summary, hashtags and metadata
04
Indexing
Semantically searchable, attachments included
05
Knowledge base
Permission-controlled company memory
Features
Every meeting, in one system
Multi-channel input
Text, audio, video or any uploaded file can become a memo.
Voice recorder integration
With supported devices (e.g. Plaud), recordings arrive in the system automatically.
Speaker-level transcript
Who said what and when — jump to the exact moment in the recording.
Search from chat
Semantic search: the AI answers with a reference and a timecode.
Attachments processed
The content of documents and presentations is processed and indexed too.
Visibility levels
Private, group and company memos with access groups.
Voice recorder integration
Recordings flow automatically into the company knowledge base
With a supported voice recorder (e.g. Plaud), the meeting recording arrives automatically — by the time you are back at your desk, the transcript and the summary are ready.
- Automatic upload after recording
- Speaker-level transcript with timecodes
- AI summary and hashtags
- The original audio is kept and can be replayed anytime
Voice recorder
Recording done · 42 min
Automatic upload
Weekly leadership meeting
Jump: 14:32
Measurable business impact
Minute-taking time drops to zero
The return comes from the time spent on minutes and retrieval, the avoided repeated alignments and the knowledge that stays with the company.
Savings = meetings × (minute-taking + retrieval time) × hourly rate
01
Minute-taking
After-work hours per month — before and after
02
Retrieval
Seconds instead of minutes
03
Repeated alignment
Fewer "what did we decide?" rounds
04
Knowledge retention
Decision context survives staff turnover
Use cases
Where meeting content matters for the business
Leadership
Tracking decisions
Leadership decisions become referenceable — who said what, when, and why the decision was made.
Project teams
Meetings and client calls
Agreements, tasks and deadlines are retrievable — nothing is lost between two meetings.
Knowledge management
A living company knowledge base
Workshops, trainings and the meetings of departing colleagues stay with the company as searchable knowledge.
Three visibility levels
Private, group and company memos with access groups — everyone sees only what they are entitled to.
External participants protected
External attendees appear as metadata only and never receive access.
Auditable operation
Every search and open passes a permission check, in an isolated company environment.
EU GDPR and your own AI context
Full EU GDPR compliance. The company builds its own AI context: your data never trains external large language models and is never passed to third parties — your business secrets remain yours for the long term.
FAQ
Worth clarifying
What can a memo be created from?+
From text notes, audio recordings, video, uploaded documents or the recordings of an integrated voice recorder — everything ends up in the same searchable knowledge base.
Who can access the memos?+
Access is governed by three visibility levels (private / group / company) and access groups. Every search and open passes a permission check.
How accurate is the transcript?+
The AI creates a speaker-level transcript with timecodes, and the original audio is always kept — any moment can be replayed and verified from the interface.
Does it work in multiple languages?+
Yes. Transcription, summaries and semantic search work in multiple languages — including English, Hungarian and German.
Is our data used to train external AI models?+
No. The system operates with full EU GDPR compliance, and the company builds its own, isolated AI context. Your data never flows into the training of external large language models and is never handed to third parties — the company knowledge you build remains exclusively yours.
Start with one real meeting
In the pilot we process your first meetings and show how much time your team saves on minutes and retrieval.